The following is a corrected re-post of a letter which all DLPOA shall receive via USPS mail.
You may view and download a copy of the letter here.

Notice of Special Meeting for the Duck Lake Property Owners Association

Tuesday, December 8, 2015 at 7:30 pm
Meeting will be at the Highland Senior Center – 209 N. John St. Highland, MI 48357

Duck Lake Property Owners Association (DLPOA) Members,

You are receiving this letter as you are a property owner in the Duck Lake special assessment district that funds the Duck Lake Improvement Board. There are no initial fees, dues or assessments of any kind as prerequisite for membership or for voting at any meeting of this association. This special meeting is being held because no elections for trustees were held at the October 21st, 2015 annual meeting as required by DLPOA bylaws. Per the DLPOA bylaws, this special meeting has been called through successful petition of the required 20 members vote to call a special meeting. An election committee has been formed with a volunteers from different regions of Duck Lake. The election committee encourages you to come to this special meeting because you must be present to vote. Our bylaws state that no absentee ballots or proxies can be accepted. Please consider attending this very important meeting so your voice can be heard.

This special meeting will effectively be two meetings. Meeting one will be the election of the board of trustees by DLPOA membership present. Per the DLPOA bylaws, for the purpose of electing trustees, regions are established around the lake. Each region will be called on for trustee nominations. Once all candidates for that region have been presented, a vote will take place in that region. This will occur for all 19 regions. If a region does not have representation at this meeting then no trustee will be elected for that region. Therefore, it is very important that members from all regions are present.

During the second meeting the newly elected trustees will hold a meeting to elect DLPOA officers. The officers of the association shall be a President, two Vice Presidents, a Secretary, and a Treasurer. All such officers shall automatically become members of the board of trustees. As with the board of trustees, the officers will hold office until the next annual meeting.

Agenda

7:30pm Meeting Starts

1. Call to Order – Ryan Charlton
2. Introduction of Election Committee – Ryan Charlton
3. Explanation of voting for the Board of Trustees – Mike Schmidt
4. Election of Board of Trustees – All
   a.) Region 1
   b.) Region 2
   c.) Region 3
   d.) Region 4
   e.) Region 5
   f.) Region 6
   g.) Region 7
   h.) Region 8
   i.) Region 9
   j.) Region 10
   k.) Region 11
   l.) Region 12
   m.) Region 13
   n.) Region 14
   o.) Region 15
   p.) Region 16
   q.) Region 17
   r.) Region 18
   s.) Region 19
   view map of regions
5. Meeting Adjourned

Trustees Call to Order Special Meeting to Elect Officers

1. Open Floor for Nomination of Officers – Trustees
2. Trustees Vote for Officers – Trustees
3. Meeting Adjourned

 

If you are interested in representing your community as either a trustee or an officer, we encourage you to reply to this post with the following information:

1. Your Name
2. Your Region (view region map)
   
3. What you are running for (trustee or officer? If officer, which position?)
4. Why you would like to represent the DLPOA in this capacity

It is not necessary to reply to this post in order to run for any position, however doing so will help enable a productive and orderly meeting and help the members of the community get to know you.

We ask that everyone please be courteous and respectful of the views and opinions of all DLPOA members on this web forum and at the upcoming meeting.